Cloud Document Management for Small Businesses
Find any document in seconds. Safe for the tax office.
One digital archive for invoices, receipts and contracts – simple document management software in the cloud, no IT department needed.
- Built for GoBD
- Search by supplier, date or amount
- Every version kept
A document management system for small businesses – without the IT project
Most document management systems were built for corporations: licences, consultants, an implementation project, training days. A team of five needs something else – one place where every invoice, receipt and contract lands right away and can still be found years later.
Papermerge is simple document management software for small businesses. Nothing to install, no training, no IT department. You sign up with your email address, invite your team – and from day one you're done with binders, shoeboxes and asking “who had that invoice last?”
Documents spread across binders, inboxes and desktops
One archive for every document, shared by the whole team
Searching, asking around, searching again
Results by supplier, date or amount in seconds
A knot in your stomach before a tax audit
Untouched originals and a complete audit trail
Be audit-ready. Every day.
Archive once, find in seconds, and stay on the right side of the tax authorities.
Find any document in seconds
Tag invoices, contracts and receipts with the details you actually search for: supplier, amount, project, due date.
View Details 02Sleep well before the tax audit
Built around the GoBD requirements, so your records stay unaltered and verifiable when the auditor asks.
View Details 03Keep what you must, let go of what you can
Set retention rules once. Documents stay protected for the required period and expire automatically afterwards.
View Details 04Nothing gets lost, nothing gets overwritten
Every change is kept as a new version, so you can always show what a document looked like and when.
View Details 05Turn messy scans into clean documents
Reorder, rotate and split pages right after scanning. No extra tools, no re-scanning.
View Details 06Know who did what, and when
Every action is recorded and can't be edited afterwards. Proof for auditors, peace of mind for you.
View DetailsEasy to set up, ready in minutes
- 1
Ready in 2 minutes
Sign up with your email address. Once you've confirmed it, your archive is ready in 2 minutes.
- 2
Upload or forward
Drag PDFs and scans into the browser, or forward invoices to your cabinet's email address.
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Pick the category
Invoice, contract or delivery note? Choose the category and enter supplier, date and amount. Papermerge files the document, sets its retention period and protects the original.
- 4
Find it in seconds
Filter by supplier, period, amount or category – today and eight years from now.
Try Papermerge free for 14 days – then from €39 a month.
Start Free TrialDigital document archive software that holds up in an audit
An online document archive is more than a folder in the cloud. Invoices and receipts often have to be kept for up to ten years – complete, unchanged and readable at any time. Papermerge was built for the German GoBD, one of the strictest rule sets for digital archiving in Europe, and takes care of the technical side:
Good to know: software alone doesn't make a business compliant – your own processes count too. Papermerge makes sure the technology is right.
Learn more about audit-proof archivingOriginals stay untouched
Every new revision is saved as a separate version, secured with a checksum against tampering.
Complete audit trail
Who uploaded, changed or deleted which document, and when? Everything stays traceable.
Retention periods per category
Set them once – every document stays protected for the required period.
Cloud document management, hosted in the EU
A cloud DMS saves you servers, installations and updates. Papermerge is developed and run in Berlin; the application runs in data centres in Frankfurt, Germany, and your files are stored only in the EU – document management built with the GDPR in mind. You work in the browser: at the office, at home or on the road.
Quick Setup
Up and running in minutes. No IT department, no installation, no configuration headaches.
EU Data Residency
All your documents are stored exclusively on EU infrastructure. GDPR-compliant by design, not as an afterthought.
Privacy & Isolation
Your documents are yours alone. No other user or organization can ever access your archive.
For small teams with no time for filing
Trades & construction
Supplier invoices, quotes and acceptance reports – at hand in the office and on site.
Law firms & offices
Contracts, powers of attorney and correspondence filed cleanly, with clear access rights for every cabinet.
Retail & e-commerce
Purchase and sales invoices, delivery notes and customs papers – sorted by supplier and year.
Agencies & service providers
Quotes, contracts and invoices in one place, so it's not just one person who knows where things are.
The simple alternative to enterprise document management
Enterprise DMS are made for large organisations: sold through partners, introduced in a project, priced in licences. Papermerge is for small businesses that want to start without all that – and buy it like any other online service.
| Classic enterprise DMS | Papermerge | |
|---|---|---|
| Buying | Sales meeting, quote, reseller | Sign up online, start today |
| Setup | Implementation project, often weeks | Sign up by email, ready in 2 minutes |
| Price | Licences, maintenance, consulting days | From €39/month, prices published |
| Contract | Often multi-year terms | Monthly, cancel anytime |
From €39 a month
No setup fee, no minimum term. Unlimited documents and 100 GB of storage included; each additional user costs €9 a month.
Questions about cloud document management
What is cloud document management?
Cloud document management means storing, organising and finding your business documents – invoices, receipts, contracts, correspondence – in an online archive instead of binders and scattered files. The software runs in the browser; the provider takes care of servers, updates and backups.
Is a document management system worth it for a small business?
Especially there. In a small team, every minute spent searching is a minute not spent on customers, and retention rules apply regardless of company size. Papermerge is ready the same day, without an implementation project.
Is Papermerge GDPR compliant?
Papermerge is built with the GDPR in mind: the application runs in Frankfurt, your files are stored only in the EU, connections are encrypted and every workspace is isolated from all others. Only people you invite can access your archive.
How long does setup take?
About 2 minutes. Sign up with your email address; once you've confirmed it, your archive is ready to use.
How much does Papermerge cost?
€39 a month for up to 3 users and 100 GB of storage; each additional user costs €9 a month. Billed yearly, it's €390 a year. You can try Papermerge free for 14 days.
Can I use Papermerge outside Germany?
Yes. Papermerge is designed around the German GoBD and works for businesses anywhere in Europe. The interface is available in English, German, French and Spanish.